Land Peace Foundation Job Openings

Professional Executive Assistant

The Land Peace Foundation is seeking an experienced Professional Executive Assistant to help us run our diverse programs and contribute to the overall success of the organization.


We are looking for a highly competent, reliable, staff member who possesses a strong work ethic and is a clear communicator, with substantial experience in administrative support, and a demonstrated capacity to follow assigned tasks through to completion. 


The candidate must be available to work on average 3 days in-person, at Wicuhkemtultine Kinship Community in Monroe, Maine, and be available 5-6 days a week when we are hosting large events (approximately 6 events that take place during the months of June-December). The primary in-person workdays for this position are Mondays, Tuesdays, and Wednesdays. However, flexibility is required including some weekends, to support with events. Depending on the needs and demonstrated capacities of the applicant, there may be an option to expand this position to fill a 4-day workweek. 

Brief Description

The position of Professional Executive Assistant consists of providing competent administrative support to the Executive Director, Operations Manager, and Land-Based Programs Manager, as needed. This will include administrative and clerical support to ensure effective and efficient operations, high quality desktop publishing, social media management, updated computer literacy skills, digital scheduling and coordination, and good time management. The right candidate will be able to follow direction and work independently and as part of a team. 

Compensation: Pay Hourly $30-$35 per hour depending on experience. Benefits Medical, a dental and vision reimbursement program, as well as sick and vacation time up to two weeks can be earned.

Tasks  


  • Be the first point of contact for the organization, utilizing welcoming and respectful communication and representing the organization in a professional manner.

  • Manage an efficient flow of communication into and out of the organization. 

  • Provide support for all organizational programs.

  • Oversee and report back on the status of projects, as assigned. 

  • Monitor and answer or forward, as appropriate, the Land Peace Foundation general email, alerting the staff to any immediate or urgent matters as soon as they are received. 

  • Manage organizational contact sheets in a shared google drive. 

  • Assist with the coordination, preparation and execution of events.

  • Answer phone calls and questions and provide clearly communicated notes to Operations Manager, Land-Based Programs Manager, or Executive Director as appropriate and in a timely manner.  

  • Organize and manage the company calendar and appointments.

  • Email a weekly report regarding the status of assigned tasks at the end of the work week to both the Operations Managers and Executive Director. 

  • Take and transcribe meeting notes.

  • Organize quarterly board meetings. 

  • Keep board meeting minutes and disseminate them to the board for approval. 

  • Maintain inventory of blank documents, such as reimbursement forms/vacation requests..

  • Maintain our general filing system.

  • Manage communication with other vendors as assigned. 

  • Schedule zoom meetings for meetings, fellowship programs, and other training programs, as well as large gatherings. 

  • Respond to social media inquiries in a manner that is respectful and reflective of the organizational culture and tone.

  • Assist with the maintenance of a clean workspace.

  • Assist with functional set-up and break-down for events. 


Qualifications and requirements

  • Bachelor’s Degree or 5 years progressive professional experience in this role.

  • Driver’s license 

  • Strong organizational skills

  • Strong written and verbal communication skills 

  • Passion for the mission of Land Peace Foundation

  • Strong leadership skills and ability to inspire others to do high quality work.

  • Computer Literacy, including all Google Workspace, Microsoft Office suite programs and social media platforms.

  • Strong written and verbal communication skills. 

  • Ability to lift 25 pounds. 

  • Understanding and commitment to the mission of the Land Peace Foundation.   

  • Compensation dependent on experience 

Competencies 

  • Integrity

  • Attention to detail.

  • Dependability

  • Cooperation

  • Concern for Others

Lines of communication - The Executive Assistant reports to the Operations Manager.

Application Requirements:

  • Resume

  • Proof of educational credentials or progressive work experience. 

  • Cover letter demonstrating skills and capacities as they align with the requirements of this position

If invited in for an interview, we ask that you provide three letters of support from professional references that includes their contact information for follow up. Interviews will involve real-time demonstrations of capacity to perform key tasks associated with the position.

Please send all application materials to: info@landpeacefoundation.org

This position will remain open until the right candidate has been found.


Youth/Student Development and Outreach Coordinator

Purpose: Working with current infrastructure at the Land Peace Foundation, the University of Maine

and the University of Maine-Presque Isle, the Youth Development and Outreach Coordinator will

develop, coordinate, and assess a new program for Wabanaki student recruitment and development in

Food, Agriculture, Natural Resources, Human Science (FANH), and education disciplines. The

Coordinator will work with the Wabanaki Youth in Science (WaYS) program, Tribal education

directors, University of Maine and University of Maine-Presque Isle science education programs in

partnerships with the Wabanaki Tribal Nations in the state (Penobscot, Passamaquoddy, Maliseet, and

Micmac) as it relates to K-12 students.

Essential Duties & Responsibilities:

The essential duties of this position require the development of outreach and retention programs for

Native American students throughout the State of Maine, with an emphasis on student development

in Aroostook County and recruitment to the University of Maine and the University of

Maine-Machias. The position will work with the Wabanaki Youth in Science (WaYS) Program to

develop culturally relevant science and education programs, both on and off campus, for prospective

middle and high school students. This position will also serve as the lead in developing

UMaine-Presque Isle on-campus programs for Native American Student retention efforts, in

accordance with the recently awarded New Beginnings for Wabanaki Students grant from the USDA.

Other essential duties include the ongoing strategic development of the Native American student

programs based on the needs of tribal students and communities. This position is also responsible for

assisting in grant applications to support this ongoing program development. In addition to these

essential duties, the position will also require ongoing communication with a variety of tribal and

educational partners. The person will also be required to work effectively and cooperatively with the

University of Maine, University of Maine-Presque Isle, WaYS, Tribal communities, and external

parties to perform other reasonably related duties as assigned.

Knowledge & Skill Qualifications:

Required:

· The minimum level of education is a Bachelor’s degree in Education or relevant field

related to Native American education or an equivalent combination of education and

experiences.· Three to five years of experience in science and/or Native education.

· Familiarity with university student development and Wabanaki tribal communities.

· Demonstrated knowledge with program development and outreach is critical.

· Ability to travel, normally requiring a driver’s license.

Supervisory Responsibility: Occasional supervision, for major events and activities, in

collaboration with LPF education staff, the Wabanaki Center at the University of Maine, WaYS, and

other education programs impacting tribal youth.

Work Environment: The Land Peace Foundation serves the Indigenous peoples of Maine and the

people of Maine by providing a respectful and reciprocal learning and research environment to enrich

lifelong learning for all. At the same time, we work to support the intergenerational transmission of

Indigenous knowledge and to build capacity to serve the diverse interests of sustainable Wabanaki

communities. The person filling this position must reflect this mission and adapt to ongoing LPF and

tribal community needs and contexts.

Work Year: Fiscal year, full time, 32 hours/week.

Work Schedule: Normal business hours are Monday through Friday 8:00 a.m. to 4:30 pm. Due to

the nature of the position, work beyond regular hours (to include evenings and weekends) will be

necessary to meet the requirements of the position. The employee shall establish regular office hours

and in consultation with the leadership of LPF and the Wabanaki Center, adjust the work schedule as

appropriate.

Position Type: Soft Money Grant funded. Contingent on funding and successful performance.

Compensation: Salary: $60,000 to $64,645 per year depending on experience. Benefits: Medical, a dental and vision reimbursement program, as well as sick and vacation time up to two weeks can be earned.

Schedule for Evaluation: In the initial six months of employment and annually thereafter in

accordance with the UMPSA agreement.

If you are interested in applying please email resume to info@landpeacefoundation.org with the subject line Job application.